Monthly+Open+House+Event

=Monthly Open House Event -- Plan=

Suggested event title:
 * "Nonprofit 2nd Saturdays: OPEN HOUSE PARTY"**

EVENT MARCOM
<<<<>>> NOW! LEARNING and FUN! 3pm SLT SAT DD-MMM-YY We went to the US Congress! Join us for Environmental and Social Action Open House Party! Open House Q&A + DANCE PARTY with LIVE DJ. *ADDD SLURL HERE Nonprofit 2nd Saturdays: OPEN HOUSE PARTY LEARNING and FUN! We went to the US Congress! Now we want to meet you! Please join us for this special Open House Party event. Meet many of SL's non-profit group leaders for Q&A discussion. Join in the FUN at our Open House DANCE PARTY with LIVE DJ. Join us for Environmental and Social Action Open House Party! NonProfit Commons is an SL consortium of 72 charity and social action groups co-located on Aloft Island.
 * <<<<<<<>>>>>>**

SCHEDULE
3pm Live Musician Opening Party (or DJ) 4pm Open house... at group storefronts.... Discussions, What's Happening RL?, Plan Next Steps for Each Group - Just think that if a group brought a handful of members it would be a huge event.... 5pm Live Musician Grand Gala Party- members/guests stick around for this top SL act

Note: Suggested list of performers from ANY1 Class notes will follow

3 WEEKS PRIOR


 * 1) Plan an Organizational Meeting that will be used to fully notify all 72 groups (about the Open House Party) even if they miss the meeting.
 * 2) Start working on gimmes and billboard/posters - ALSO START RECRUITING LIVE PERFORMERS / MUSICIANS
 * 3) Group Notice about 3 days prior to all 72 groups - invitation to planning meeting w/ full info about what is planned. INCLUDE DRAFT EVENT SCHEDULE (will become main handout and marcom)
 * 4) Group Notice about 4-6 hours prior to meeting on day of meeting. Basically, you want to remind them via email notice before they leave work.
 * 5) Group IM announcement at the start of the meeting with NOW! in title and SLURL
 * 6) Conduct meeting.
 * Get volunteers to contact the other groups and their own members (Group Notices to their own groups) about the Open House Party
 * Share info and marcom
 * Get consensus on date, time, locations, and other details
 * Get commitment to attend
 * Get each person to get commitment from at least 2 friends to attend
 * Decide if you need another group meeting to prepare
 * 1) Send followup Group Notice the next day (or so) with updated plans, marcom, and action items. Include enough info so that people who missed the meeting will be fully up to speed.
 * 2) POST PUBLIC EVENT NOTICES - HOURLY FOR MULTIPLE CATEGORIES: live music, discussion, education
 * 3) IM press release - 1 week prior - Send IM messages to the press announcing event with a "newsworthy angle". I think the "We went to the US Congress" is a great hook... everyone wants to meet you guys and Q&A about it. IMHO, leverage the heck out of it. - See any1's class notes for the "press media" list.
 * 4) Prepare event gimmes, such as:
 * Billboard Signs / Posters
 * Flags
 * T-Shirts
 * Vendor Box contaiing all the gimmes (full perms on everything)
 * 1) Group Notice about 1 week prior to all 72 groups - invitation to Open House Party and request to "Get out the word" + gimmes i.e. Please send Group Notice to your group with the event info/gimmes! (all 72 groups) Group Notice: Distribute the gimmes to all 72 groups (make everything full perms, and drag onto notecard) - Ask groups to post the billboards on their islands, and distribute the gimmes in Group Notice to their own groups.
 * 2) Install Gimme billboards, gimme vendors, and on NPC's Aloft Island.
 * 3) Group notice 3 days prior... event info and final reminder to "GET THE WORD OUT"
 * 4) Group Notice about 4-6 hours prior to meeting on day of event. Basically, you want to remind them via emailed Group Notice notice before they leave work.
 * 5) All Leaders - Group IM and Conference IM announcements at start of event with SLURLs - They can use the SLURLS for their own storefronts.
 * 6) All Leaders - Group IM and Conference IM announcements, Hourly... as event progresses
 * 7) In following week - Thank you note/gift to leaders / participants - Appeal for followup action and/or "next event"